Privacy & Cookies

The information we collect about you, our security agreement and your rights.

The University of Edinburgh (the “University”, “us” or “we”) is committed to preserving your privacy. Please read the following privacy policy to understand how we use and protect the information obtained from those visiting and using the University’s website www.ed.ac.uk and its subdomains (the “website”).

By using the University’s website you consent to the collection, retention and use of your personal information in accordance with the terms of this policy.

Information we collect

  • Personal details (such as your name, contact details and email address) which you provide by registering with us or submitting an enquiry via the website.
  • Your responses to surveys which we ask you to complete for research purposes.
  • How you use the website and any other information you post, email or otherwise send to us.

Cookies

Our website uses cookies to distinguish you from other users of the website. A cookie is a small file of letters and numbers that is stored on your device.

The cookies set may obtain information about you, your computer, your use of our website and your general internet usage.

Cookies we use on the University website

IP addresses

We may collect information where available about your IP address, operating system and browser type. This is data about users' browsing actions and patterns. It is used to inform improvements to the website, for system administration, and to report aggregate information to third parties.

Security

We employ security measures to protect your information from access by unauthorised persons and against unlawful processing, accidental loss, destruction or damage.

Unfortunately, the transmission of information via the internet is never completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your personal or other data transmitted to our website. Any transmission is at your own risk.

Once we have received your information, we will use strict procedures and security features to prevent unauthorised access.

Your rights

You have the right to ask for a copy of the information held by us in our records in return for which we charge a small fee of £10.00.

How to make an information request

If any information held by us is incorrect, you have the right to ask for this to be corrected and updated. Please help us keep our records updated by informing us of any changes to your email address and other contact details.

You have the right to ask us not to process your personal data for marketing purposes. We will usually inform you (before collecting your personal data) if we intend to use your personal data for such purposes or if we intend to disclose your information to any third party for such purposes.

You can exercise your right to prevent such processing by checking certain boxes on the forms we use to collect your personal data. You can also exercise the right at any time by contacting the Records Management Section.

Update your personal information

Third party websites

The website may, from time to time, contain links to and from the websites of third parties. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies.

Please check these policies before you submit any personal data to these third party websites.

Changes to our privacy policy

We may amend this policy from time to time. If we make any substantial changes we will notify you by posting a prominent notice on the website.

Make an enquiry

If you have any queries concerning the information we hold about you or this privacy policy, or any questions on our use of your information then please contact the Records Management Section.

Contact the Records Management Section

What cookies are and how we use them, a list of all the cookies used on the University site and how to opt out of or block non-essential cookies.

We use several types of cookies for a range of reasons across the University website. Some are essential, while others you can opt out of or block.

Opting out or blocking some cookies may affect the functionality of the website.

On this page
Why and how we use cookies
How to block cookies
Strictly necessary cookies
Performance cookies
Functionality cookies
Third party cookies

Some of the cookies we use are essential to the performance of the website, while others are not.

We want to be open in the way we use cookies, and to help you make informed choices about the information you provide to us and third parties when you visit our website.

A cookie is a small file, typically of letters and numbers, downloaded on to a device when the user accesses certain websites. Cookies are then sent back to the originating website on each subsequent visit. Cookies are useful because they allow a website to recognise a user’s device.

From the Information Commissioner’s Office guidance on use of cookies

Why and how we use cookies

There are broadly four reasons why a cookie might be stored on your device when visiting the University website.

  • Cookies that make the website work properly for you and enable you to make use of the secure online services that we provide.
  • Cookies that collect data about your use of the website which is then anonymised and used to help us improve our online services.
  • Cookies that remember your preferences and make the site easier for you to use.
  • Cookies that are placed by third party services we make use of to enhance the information we present online. We have no control over these third party cookies.

These cookies are placed on your device either by the University or by the third parties whose services we use as part of the website.

Some cookies are retained in your browser for only as long as you visit our website, while others persist for a longer specified or unspecified period.

How to block cookies

You can restrict or block cookies which are set during your use of the website by changing your browser’s settings. Some pages may not work if you completely disable cookies, but many third party cookies can be safely blocked.

Check information in your browser’s help section for specific instructions on how to manage cookies. Alternatively, websites such as “All About Cookies” provide comprehensive guidance.

Guide to managing cookies

Strictly necessary cookies

Some cookies we place on your browser ensure that the University’s website delivers you information and services securely and optimally.

You must accept these essential cookies to be able to make use of our online systems.

List of strictly necessary cookies we use

Functionality cookies

Some cookies enable websites to remember choices their users make, for example, user name, language or text size. These cookies are known as “functionality cookies” and help to improve a user’s experience of a website by providing a more personalised service.

List of functionality cookies we use

Performance cookies

We use a number of tools that monitor visitor behaviour on our website to help us improve our information and services.

The tool we use most consistently is Google Analytics. Anonymous data about your visit is collected and amalgamated with that of other visitors so we can better understand how people use our website.

You can opt out of providing us with this information if you wish, with no impact on your experience of our website.

List of performance cookies we use

Third party cookies

Some University website pages use third party services or software, such as maps, online videos or social networking features. Many of these services may set cookies on your device.

List of third party cookies used by our website

In line with new EU regulations, we are working to change the way our website works and actively get your consent for these cookies. At present this consent process is not in place.

However, you can block or remove cookies yourself by altering the settings of your browser. Blocking these cookies is unlikely to impact on your experience of our website.